The program serves for PC and software inventory, users’ requests registration, materials accounting and keeping information about other IT asset of you company. The program is useful for managers of IT departments and system administrators. Using our program you will always know where IT assets were purchased, current location, ending date of warranty period, etc. These data will help you when forming the department budget, you will be able to calculate required number of components for reserve and quantity of materials for a certain period of time.
The database stores the entire life cycle of IT assets in a company from its initial purchasing to the write–off at the end of its service life. Relevant reports contain data not only about a current state of an IT asset, but also on all its previous history or its components.
Next, we consider the key blocks of the program.
To organize PC, software and materials inventory, first of all you need to create structure of your company, nodes like Company – Subdivision – Department. Use the menu item – Placing of equipment. The program comes with a demo database, and then all next pictures will be presented on its basis.
Each company can be given its Name, Address, Phone, as well as information about its Boss or other Contact person. Additionally, you can attach a map picture, an image of a building, etc.
For a Subdivision and a Department you should give its Name. You can also enter information about a Manager and a picture.
Also we set Name and Post of an Employee, photo, if necessary. It is also allowed to match an employee to a workplace. It is useful to enter an E-mail of an employee, Network name.
For workplaces we define Name, Description and Location. In Description field it is possible to describe what they are doing in that department. For location it is easier to specify a room number, etc.
There are a number of additional fields on each form, all of them are optional, enter only those that you need. In the blank fields, keep symbol ?.
In order not to re–enter the same data several times, all the information is stored in lists.
Directory The list of models of devices is the most important. It stores all IT asset devices.
All models of IT assets are proposed to be divided into certain types, for example, laptops, phones, tablets, copiers etc. Each model is set in an appropriate type. Fill the fields Name of model, Producer of the equipment.
Field Capacity is optional, because not every model of a device has this parameter. In addition, you can attach a picture with an image of this model. Also every model has additional parameters, for example, an interface type, screen size and so on.
Implemented color highlighting of a device depending on status.
All software used in the company is stored in List of the software.
For each program, enter Name, version, Type of the software, Software vendor. Moreover, color highlighting of program lines depending on a type is implemented.
In addition, Hi–Tech Manager has a number of additional directories
These directories are filled in like the above.
After filling data about structure of your company and completing list Models of devices, you can start entering devices. This operation is performed on the Devices tab of the Placing of equipment form.
To add a new device in the context menu, select To add the device. Next, you will be asked to select a model of IT asset from the directory by double–clicking the mouse. After that, the model of device chosen by you will appear in the list of devices.
There is also an alternative way for entering a new record about a device through cloning an already existing record. To do this, select To clone in the context menu or press the button To add the device through the prototype on the tool panel. In this case, data on Supplier, Date of placing will be the same, which saves time when entering the list of IT assets from one party from a supplier.
Each device has its own card which contains Data on the device. This is detailed information about this IT asset.
Here you can specify Inventory number, Date of placing, Supplier, Device status etc.
The program allows you to split up the components, i.e. for example, the computer can be represented as a set of components motherboard, memory, hard disk, etc. Doing this is not necessary, if you want, you can.
Each device card also can contain data about Responsible employees and Service employees.
All devices I recommend to carry through a warehouse. Although, if you wish, you can directly enter a device to a workplace or to an employee.
To move a device in the list, check the boxes of the desired devices and then choose where to move.
In this example, you are asked confirmation to move a device to a warehouse. Next, the program will offer you to save the history of movement, which you can view later.
In this way, you can enter information about an IT asset in the program Hi–Tech Manager.
In addition, the system is implemented accounting of materials. These are material assets that are not considered individually, for example, packs of paper, toner etc. They are within their party. New materials first enter in the menu item Parties of account materials.
For each party, specify Type of a material, Kind of a material, Delivery date, Quantity, Supplier etc. When you issue a material, use the context menu item To move.
To find places where materials there are and their later movement in the program also implemented the special form Account materials.
The upper part of this form contains a large number of filters for all cases. You can find a material in a given department, of a certain type, for a certain period of consumption etc. For moving materials use item To move in the context menu.
Use menu item Software. Here you can assign a specific program to a specific workplace or employee.
To store license information, use the License menu item. A list of software can also be getting by Placing of equipment when the corresponding menu is called up.
If you want to manage a rest of an IT asset at a warehouse, employee or work place, use the form Norms of stores.
Here you can choose a model of device, presence of which we will monitor. Fill the fields Norm, Critical value. If the reducing is lower than the norm, the program will automatically generate a message and highlight the desired line in red.
When various requests are received from users, you can register these data in the special form Requests.
For each request you can specify Name, Date, Due date, Customer, Type of request etc. Also there is the color highlighting of different types of requests. To each request can be attached a List of devices, materials, licenses, programs or any work.
This unit allows you to set up a service for recording user requests in your company.
For the convenience of users, Hi-Tech Manager has powerful search functions. All search forms are located in the menu item Information retrieval.
You can find an employee by his Name, Post etc. Search for a work place by Name and Description. Multi-criteria Search of devices.
Here you can find a device for a Delivery period and Period of placing, based on Type, model of the device, in a particular Department, with a given Inventory number, from a specific Supplier, and much more! Use the Search button to get a list of devices.
Search on parameters is used to search for models of devices in a database with certain characteristics, for example, computers with a certain size of memory or hard disk.
Search of events/data is used to find any information in *.cfk files. For example, you can find out which network computers have disks of a certain size etc.
To automatically collection of data on devices in a company’s computer network, use the menu item Network Explorer. The program itself scans the computers on the network and tries to get their parameters. The user must have administrative rights to access the IT assets. The results can be viewed in a special window.
The four tabs show various data about the system, components, the number of installed DDR memory modules, the list of installed programs, automatically downloaded modules etc.
Journal of work of scanner contains the list of all the start-up sessions of the process of getting data for IT assets on the network.
Changes of configuration displays a list of all detected changes in a company network.
Import of data is used to manually record the data found in a company network into the program database. To manage, use the menu item Settings of import of data.
Common import is used to automatically record the detected data when scanning to the program.
All reports are built on the basis of editable Excel templates or Open Office. Reports are divided into two groups, built–in reports and external reports, which are made using the Wizard of reports. You can change all forms of reports, edit each form, change font, number of columns etc. After running a report, you will see about the following form.
To display a report, select Print report. When editing Edit template. Reports open in Excel or Open Office, depending on the Settings of program.
Only our program allows you to easily create any reports at your wishes in Excel or Open Office. Let's consider an example of creating a report.
We will create a simple report showing list of all IT assets a company. Choose menu item Reports – Wizard of reports. In the Choose the table for selection of rows field, set Models of devices – tblSprModel. Then check the boxes for the fields as shown in the following figure and set this template file name to demo_template.
Our report is ready! Click To save template. To start printing Reports – External reports – demo_template.xlt This example shows how easy it is to get different data in Excel form from Hi–Tech Manager.
Here we come to the end of our short story to you about what the Hi-Tech Manager is capable of. The program has a number of functions and many different fields in the forms, they are described in more detail in the User guide, which is integrated with system. We recommend you to read it.